Health and Safety Policy and Procedure


The aim of the Kindergarten is to provide a safe and hazardous free environment in which your child can develop freely and safely. Trained pediatric first aiders are on the premises at all times to ensure every ones well being. Our aim is to take all reasonable steps to ensure staff and children’s safety and manage risks appropriately.

We have drawn up the following policy divided into sections for easy reference.

Early Years Foundation Stage Statutory framework. Reviewed September 2014

‘The provider must take necessary steps to safeguard and promote the welfare of children.’

‘The provider must promote the good health of the children, take necessary steps to prevent the spread of infection and take appropriate action when they are ill’.

‘Staffing arrangements must be organized to ensure safety and to meet the needs of the children.’

‘Demonstrate how the provider manages risks.’


  1. The Kindergarten has always operated a No Smoking Policy throughout the Kindergarten and its grounds. This is now in accordance with the laws and legislation regarding smoking.
  2. Alcohol/drugs are not allowed on Kindergarten premises nor may they be consumed. Any adult deemed to be under the influence of alcohol/drugs will be refused admission to the Kindergarten and will be unable to remove a child from our care.
  3. Fire / Evacuation Procedure - On hearing an alarm bell, all staff, children and visitors must vacate the premises as directed by a senior member of staff.  The assembly point is the far corner of the front garden, where we remain until the all clear is given. A full fire procedure is displayed in all Kindergarten rooms. (See Fire Evacuation and Emergency Response Policy and Procedure)
  4. Staff and management to regularly update risk assessments on all areas within the kindergarten.
  5. Children are encouraged from an early age to be aware of and are supported in their personal hygiene routines i.e. washing hands after bathroom use and before meals, using tissues and disposing of them correctly, reducing the spread of germs by use of a hand to mouth when coughing and sneezing.
  6. Illness - Both staff and children alike must not attend the Kindergarten if they are suffering the effects of any of the following typical illnesses and must not return until a complete recovery has been made or a doctor’s/ Kindergarten advice has been sought.
  7. Have a regard for staff, parents and visitors that may be pregnant.


Illness Minimum Period of Exclusion
Temperature of 102c Can return after consultation with the doctor.
Chickenpox Can return once all spots have crusted over. At least 5 days from onset of rash.
Measles 4 days from onset of rash.
German Measles (Rubella) 4 days from onset of rash.
Whooping Cough 21 days from onset of spasmodic cough or after consultation with the doctor.
Mumps 4 days after onset of swelling.
Conjunctivitis After 2 applications of medication.
Sickness and Diarrhea 24 hours after last bout of illness
Hand Foot and Mouth 4 days after spots or lesions have healed must seek medical advice.
Ringworm After doctor’s advice and medication.
Head-lice Must seek advice and treatment.
Contagious skin condition After consultation with the doctor and 48 hours after receiving antibiotics.

The Kindergarten must be advised immediately of any illness your child may have especially if included in the above list.

The Kindergarten will endeavor to inform all parents of any infectious diseases and conditions as soon as we are aware of them.

The Kindergarten management reserves the right to contact any parent whose child is considered to be too poorly to remain in the Kindergarten. A senior staff will have the authority to refuse to accept a child who, in their opinion, is not fit or well enough to be at the Kindergarten.

Medication.  Medication of any kind (include cough mixtures and Calpol type medicines) will only be administered to a child after parents have signed theirs child’s medical form advising staff of times and dosage.  A separate entry must be made on the form for each course of medication required. Children on continuous/regular medication, i.e., inhalers, creams, Calpol etc., will be reviewed periodically after consultation with the parents and if necessary the child’s GP.

All medication should be clearly labeled and will be stored in the fridge or medicine box.  It is the parent’s responsibility to ensure they discuss with staff and sign for their child’s medication and collect it at the end of their child’s session.

The Kindergarten will keep a record of dosages, times given and who administered each child’s medicine and ensure parent’s counter sign for the administered medication.

Accidents.  First aid boxes are located in each of the designated play areas along with additional boxes for outings and vehicles (the contents of these are checked regularly and content list are included in each box). All accidents that occur to children or staff will be recorded in the Kindergartens accident book and kept for 20 years.  Parents will be required to sign the relevant entry in the accident book at the end of their child’s session.  The accident book will include details of all accidents, how and when it happened, how the accident was managed and by whom.  If a serious accident occurs the Kindergarten management will endeavor to contact a parent immediately and will take the appropriate step to ensure the child receives prompt and adequate medical attention. Ofsted and LSCB (local safeguarding children board) will be informed should any serious accident or injury occur. 

Bodily fluids. In the event of a spillage of any bodily fluids all precautions will be taken to ensure the correct safety measures are in place. Gloves to be worn, an anti-bacterial spray available at all times. The safe and appropriate method of disposal of all materials used will be disposed of in the external bin. All staff are aware of the appropriate personal hygiene routine.

Child Protection. Safeguarding children.  Every child has the right to be protected and it is everyone’s responsibility to protect all children in their care.  Therefore HAB Kindergarten's Ltd. has a duty to report to the Child Protection Team any concerns regarding children in their care. (See ‘Safeguarding Children’ Policy and Procedure)

Use of the Minibus.  Children whose parents have completed a current consent form will be allowed to travel in the minibus or people carrier.  The use of booster seats and full harnesses are compulsory and provided by the kindergarten. High adult supervision will be ensured, 1:3 staff ratio, and a member of staff will travel with the children in the rear of the minibus.

Swimming. High staff ratios will be maintained during all swimming sessions, all staff will accompany the children in the pool. A trained lifesaver will be on duty at all times and flotation aids are available and provided by the kindergarten.

Signing in/out form. Staff are responsible for greeting all parents and children and signing the children in on their arrival. Parents are then responsible for signing their child out at the end of each session/day. If changes are made to the collection of their child that differs from the usual routine the parent must inform staff.  If staff have not previously met the person collecting the child a secure password will be set up, with the parents, for their use.

The child is the parent’s responsibility as soon as he/she leaves the relevant Kindergarten rooms or gardens.

Parents must be aware of their shared responsibility to make sure all outside doors are closed securely behind them.

Animals.  Staff will ensure that all animals and insects are safe to be in the proximity of the children, they are kept clean and well nurtured and do not pose a health risk.

The Kindergarten is not responsible for loss or damage to any item brought into the Kindergarten, i.e. toys, clothing, jewellery etc.

All personal clothing and toys must be clearly named.

Policy reviewed annually.